Cookie Policy

1. Introduction

1.1    We are committed to safeguarding the privacy of our website visitors and members.

1.2    This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and members (service users); in other words, where we determine the purposes and means of the processing of that personal data.

1.3    The Executive of the Campbelltown District Family History Society is the controller for routine, day to day data protection matters.

1.4    Our contact address is: PO Box 57, Campbelltown NSW 2560, Australia.

1.5    The lawful basis for processing your data is consent OR our legitimate interests, namely to operate as a Family History Society and the proper administration of our website.

 2. What data do we collect

 We collect certain information or data about you when you join the Society (become a member), register with our Web Site, make purchases through our Web Site using our on line shop or you submit items to the Society for publication, or to undertake research.

2.1    Membership

  • Your name.
  • Your address.
  • Your email address if you provide it to us.
  • Your date of birth as required by law.
  • Your credit/debit card details if you choose to use our paper based membership application form and pay by credit/debit card.
  • Your Surname Interests (if any) that you have provided to us.
  • Your web site URL if you provide it to us.

2.2 Web Site

  • A username of your choice.
  • A password of your choice to which we have no access.
  • Your email address.
  • Your name if you provide it to us.
  • Your web site role that we assign to you.
  • Your Surname Interests (if any) that you have provided to us.

2.3    On Line Purchases

  • Your name.
  • Your billing address.
  • Your delivery address.
  • Your telephone number.

2.4    Publications

  • Your name.
  • Your address if you provide it to us.
  • Your email address if you provide it to us.

 3. How we use your personal data

3.1    Membership

  • Maintain a list of members
  • Print labels for mailing out the Society’s Journal and other communications.
  • Send the Society’s Journals and other communications by email.
  • Produce a list of Members’ Interests.
  • Respond to Membership questions.

3.2    Web Site

  • Permit or deny access to pages according to your role.
  • Publish a list of the Officers holders.
  • Permit or deny updates and additions to pages according to your role.
  • Publish a list of your Research Interests where provided to us.
  • Respond to web site questions.

3.3    On Line Purchases

  • Send purchased items to the delivery address.
  • Produce invoices and receipts.
  • Respond to On Line Purchase questions.

3.4    Journal

  • Publish a list of newly joined members.
  • Publish a list of Surname Interests (if provided to us) of newly joined members.
  • Publish a list of the Officers holders.
  • Publish contact details that you specify to allow replies to be sent to you

 4. Where your data is stored

 4.1    We store your data on servers located in Singapore.

4.2    We back up your data to a server in Australia.

4.3    We use secure connections between your web browser and our servers.

4.4    Journals and publications are provided to members, Libraries and other organisations worldwide in paper and electronic formats. These allow the sharing and dissemination of information to like-minded groups and organisations and could remain in use indefinitely.

 5. Providing your personal data to others

 5.1    We may disclose your personal data to our insurers and/or professional advisers, or government bodies insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

5.2    Financial transactions relating to our website and services may be handled by our payment services provider, PayPal. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers’ privacy policies and practices at www.paypal.com.au.

5.3    We will not disclose your enquiry data to third party suppliers of goods and services for the purpose of enabling them to contact you so that they can offer, market and sell to you relevant goods and/or services.

5.4    We do not pass on your personal details to other websites.

 6. Your rights

 6.1    You can find out what information we hold about you and can withdraw consent to for us use any your personal data that we may collect.

6.2    You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

6.3    You can delete, at any time, all information held on you by the Society on its Website.

6.4    There are exclusions of the right to erasure of your personal data. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.

 7. Links to other websites

 7.1    Our web site cdfhs.org.au contain links to other websites.

7.2    If you go to another website from our website, read the privacy policy on that website to find out what it does with your information.

7.3    If you come to our web site from another website, we may receive information from the other website. We don’t use this data. You should read the privacy policy of the website you came from to find out more about this.

7.4    We have no control over, and are not responsible for, the privacy policies and practices of third parties.

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